> ## Documentation Index
> Fetch the complete documentation index at: https://help.konfhub.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Lead Capture App: Empower Sponsors to Capture Booth Leads
> Let sponsors scan attendee QR codes, collect leads, add comments, and download lead data from the KonfHub Lead Capture App — no installation required.
The KonfHub Lead Capture App gives your sponsors and exhibitors a simple, professional tool to collect booth visitor details during the event. Instead of swapping paper business cards or manually entering contact information, booth staff open the app on any device, scan the QR code printed on an attendee's badge or ticket, and the visitor's registration details are captured instantly. Leads are centralized, searchable, annotatable, and downloadable for post-event follow-up — all without a single app store download. Access the Lead Capture App at [sponsor.konfhub.com](https://sponsor.konfhub.com).
## How the Lead Capture App Works
The workflow is straightforward: as an organizer you generate a unique sponsor code for each sponsor, share it with their team, and the sponsor's booth staff use that code to log into the app and start scanning. Every lead they capture is stored in the cloud against their sponsor code, so the whole team shares a single, synchronized lead list regardless of which device they're using.
Booth staff point the device camera at the QR code on an attendee's badge or ticket. The attendee's registration details are captured instantly and added to the sponsor's lead list.
Find any previously scanned lead by searching on phone number, email address, or name. Quickly pull up a contact to review details or add a note mid-conversation.
Annotate each lead with follow-up notes — product interest, conversation highlights, meeting requests, or priority level. Notes are saved against the lead record and visible to the whole team.
Export the complete lead list as a file at any point during or after the event. Hand it straight to your sales or marketing team for follow-up campaigns, CRM import, or pipeline review.
## Setting Up Lead Capture for Sponsors
In your KonfHub event dashboard, navigate to the **Sponsors** or **Lead Capture** section and create a new sponsor code for each sponsor or exhibiting company. You can create as many codes as you have participating sponsors.
Send each sponsor their unique code before the event — via email, your exhibitor portal, or directly through the KonfHub platform. The sponsor shares this code with every member of their booth team.
Each team member navigates to [sponsor.konfhub.com](https://sponsor.konfhub.com) on their own device — phone, tablet, or laptop. No installation required. They enter the sponsor code to log in and gain access to the event's lead capture interface.
When a visitor approaches the booth, any staff member taps **Scan QR Code**, points the camera at the attendee's badge or ticket, and the visitor's details are captured and saved to the shared lead list in under a second.
After a meaningful conversation, booth staff add a note to the lead — recording which product the visitor was interested in, what follow-up action was agreed, or any context that will help the sales team prioritize. Notes appear immediately for all team members using the same sponsor code.
At any point during or after the event, the sponsor logs in and downloads the full lead list. The exported file contains all captured registration details and any notes added by the team, ready for import into a CRM or use in follow-up outreach.
## Team Access and Lead Synchronization
One sponsor code serves the entire booth team. Every staff member who logs in with that code sees the same, live-updated lead list — so scans from one person's phone appear immediately on a colleague's tablet.
This approach has several practical advantages:
Sponsors don't need individual KonfHub accounts for every team member. One code, shared freely across the booth team, is all that's needed.
Team members can use Android phones, iPhones, iPads, Windows laptops — any combination. Leads sync across all devices through the shared code.
Anyone on the team can see all leads captured so far, preventing duplicate conversations and enabling coordinated follow-up even during the event.
When the event ends, there's one lead list to download — not a separate file per device. The sponsor gets a clean, consolidated record of every booth visitor.
As the organizer, each sponsor code gives access only to that sponsor's own leads. Sponsors cannot see the lead data of other exhibitors, and they cannot access any other part of your KonfHub event dashboard.
## No Installation Required — PWA
The Lead Capture App is a Progressive Web App (PWA). This has real, practical benefits for sponsors who may not know KonfHub and don't want to install an unfamiliar app on their company devices:
* **Open a browser and go.** Any modern browser on any device — Android, iOS, or Windows — can access the app instantly via the URL.
* **No app store approval needed.** Booth staff traveling to your event don't need to prepare in advance. They open the link, enter their sponsor code, and start scanning within seconds of arriving.
* **Install if preferred.** If a sponsor's team wants the app on their home screen for quicker access, they can add it via the browser's "Add to Home Screen" option. It behaves like a native app from that point on.
## Use Cases
The Lead Capture App is a natural fit for any event format that includes booths or exhibition space.
At large-scale expos with dozens or hundreds of exhibitors, the Lead Capture App gives every booth a standardized, professional lead collection tool. Attendees carry their QR code on a printed badge or lanyard, and booth staff scan it effortlessly throughout the day.
Many conferences include an adjacent sponsor or exhibitor zone. The Lead Capture App lets sponsors at these events collect leads from conference delegates without any separate registration or system setup.
At B2B trade fairs where every interaction is a potential sales opportunity, the speed and simplicity of QR code scanning means booth staff spend more time in conversation and less time on data entry.
Internal expos, innovation fairs, or partner showcases where teams or vendors exhibit can use the same Lead Capture workflow to track engagement and visitor interest in each exhibiting team's work.
## What Attendees Experience
From the attendee's perspective, the process is frictionless. They approach a booth, and the booth staff holds up their device to scan the QR code on the attendee's badge or ticket (which they received when they registered via KonfHub). The scan takes under a second. The attendee doesn't need to open any app, fill in any form, or take any action — their details are shared instantly and automatically.
Remind attendees in your pre-event communications that their event QR code — on their digital ticket or printed badge — is also how sponsors can capture their contact details at the expo. This sets expectations and encourages attendees to have their QR code ready.
## Lead Data Captured
When a sponsor scans an attendee's QR code, the lead record contains the registration details the attendee provided when they signed up for the event. This typically includes:
* Full name
* Email address
* Phone number
* Company and job title (if collected during registration)
* Any custom registration fields that you've configured for your event
Sponsors see the fields you've made available — you control which attendee data is surfaced in the lead capture flow from your event dashboard.